City Clerk

City of Algonac
Algonac

Send a resume, cover letter and application to citymanager@cityofalgonac.org

General Statement of Duties
This position ensures legal compliance with open meeting laws, manages the preservation of all official city documents, serves as FOIA Coordinator, and oversees the transparent administration of local, state and federal elections. Maintains voter registration; serves as the official custodian of the city seal and all city records, documents and ordinances; Provides support for City Council and all Boards and Commissions, prepares agendas and meeting packets, attends meetings and records minutes.

Typical Job Functions
An employee in this position may be called upon to do any or all of the following job functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each typical function satisfactorily.
 Holds city seal and administer oath of office
 Prepares agendas and packets for City Council and all Boards and Commissions
 Attends meetings of all Boards and Commissions and records minutes
 Maintains all records including contracts, ordinances, meeting agendas and minutes in accordance with applicable State Record Retention guidelines and regulations
 Maintains accurate files and public records
 Maintains City Code of Ordinances
 Prepares, publishes and/or posts all public notices, including city council agendas, synopses and other board notices, public hearings, ordinances and special assessments.
 Prepares proclamations and resolutions
 Serves as City’s FOIA Coordinator
 Assists and posts BID documents and BID openings.
 Prepares department budget (City Clerk and Elections).
 Updates and Maintains city website
 Administers all elections: local, State, Federal and School, in accordance with State law.
 Maintains Voter Registration, registers new voters, records changes of address, cancellations as necessary; issues voter identification cards and master cards utilizing the state-wide Qualified Voter File.
 Conducts testing of voting equipment, assigns precinct workers, trains as necessary, schedules precinct location use, set up and take down.
 Oversees Absentee Counting Board and all duties associated.
 Oversees various city programs including Appreciation Awards, Memorial Chair program.
 Public Notary

Required Knowledge, Skills, Abilities and Minimum Qualifications
The requirements listed below represent the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. Requirements include the following:
 Associates degree in business, public administration, communications or related field or equivalent training and experience preferred.
 High school graduate or GED equivalent.
 Minimum two years of related experience, preferably in a municipal Clerk’s Office.
 Certified Municipal Clerk certification preferred, or ability to attain within 3 years.
 Knowledge of City Charter, related ordinances, and the policies, procedures and regulations governing municipal government.
 Knowledge of City Personnel Policy.
 Knowledge of FOIA laws and compliance, Michigan Election Laws, Michigan record retention schedule and appropriate laws.
 Election Accreditation certification REQUIRED.
 Working knowledge of the Michigan Qualified Voter File system (QVF).
 Knowledge of election laws, voter registration and records management.
 Ability to train and supervise personnel and volunteers involved with elections.
 Ability to record and transcribe meeting minutes and type with accuracy.
 Basic knowledge of the structure of municipal government and the functions of various departments.
 Knowledge and proficiency of Microsoft Word, Excel and Adobe Acrobat Pro required.
 Notary Public or willingness to attain and maintain.
 Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees, elected officials and the public.
 Ability to understand and follow complex oral and written instructions, prioritize demands, and work independently.
 Ability to maintain attention to detail, accuracy and consistency.
 Ability to work nights to attend meetings, as necessary, and weekends to efficiently execute elections.
 Valid Michigan Driver’s License